This document is intended to be used in conjunction with the Businesses Continuity Plan Toolkit which provides step by step guidance and examples.
Please Note: You need to collect and prepare your information in advance as the electronic template has to be completed in one sitting and cannot be retrieved via the website once saved.
If you would like to print out a hard copy of this template please download our
Microsoft Word version
This is a simplified template that can be used by small or medium sized businesses to create a basic Business Continuity Plan. Other templates and on-line products exist that can be used for undertaking comprehensive Business Impact & Risk Analysis (BIRA) and continuity planning. We suggest you review a number of these before deciding which is best for you.
Whichever approach you take, the following steps will need to be completed and this template has been designed to guide you through the process. It should be used in conjunction with the toolkit which includes advice, examples and supporting information.
Identify those within the organisation who will be responsible for business continuity
Analyse your business
Understand the impact of disruption and the priorities for recovery
Identify the activities and resources that are critical to your operational priorities
Assess the risks
Identify points of vulnerability
Develop your strategy
Decide how you could recover business critical operations, or what you would do if this were impossible
Develop your plan
Document the plan activation process in step by step format
Exercise your plan
Train staff on the plan and their roles, test the underpinning arrangements
Establish a schedule for ongoing review and updating.
Identify the people within your organisation who have responsibility for overseeing, delivering and maintaining business continuity resilience.
What are your core services and business functions? For each that you list provide answers for the following questions:
Refer to the Toolkit for a suggested 5 level priority rating scale.
For each of the services and functions identified as having Priority Levels 1, 2 and 3, identify the resources required for delivering them and the MINIMUM LEVEL at which these would be required to conduct critical operations to a minimum acceptable level.
Taking each resource that was identified in Table 3 as a critical dependency for an essential process, determine whether there are identifiable hazards that could give rise to business disruption or interruption.
Identify any backup arrangements that could be deployed in their place.
Allocate a risk matrix score (see Toolkit).
Using the information you have gathered so far, build up a statement of requirements for your Business Continuity Plan using the following tables:
Table 5a: Operational Capability – Phase 1
Table 5b: Operational Capability – Phase 2
Table 5c: Operational Capability – Phase 3
Complete the following information.
To ensure that your Business Contingency Plan can be efficiently and successfully implemented in anger it is vital that all staff and third parties who have a role within it are familiar with the strategy and their roles. It is also vital that the plan is regularly reviewed and kept up to date. This will require an ongoing programme including:
Your Business Contingency Plan should be audited at regular intervals to ensure it remains up to date and reflects the changing nature of the business. This process will also provide the opportunity to maintain awareness of BCM amongst staff and suppliers.
Please note that this plan will be created as a PDF document. You can print this document but you will need to convert it into a text format before you can edit it. This can be done through Microsoft Word 2013 or Adobe Acrobat XI Standard. If you don’t have either of these you can send you pdf document to the Resilience Partnership Team using the Contact Us screen and we will convert if for you.
Please see the toolkit for further advice.